Introduction

CP Behonh School ("we", "us", "our") is committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, and protect personal data in compliance with the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and other relevant legislation. This policy applies to our mobile application ("app") available on the Google Play Store and Apple App Store.

Data Controller and Contact Information

Data Controller: CP Behonh School

Contact Information: [School Address, Email, Phone Number]

Data We Collect

We collect the following types of data through our app:

• Personal Identification Information: Name, email address, phone number, student ID, parent/guardian names.
• Educational Information: Grades, attendance records, class schedules, assignments, behavioral records, special education needs.
• Technical Data: Device type, operating system, app version, IP address, browser type.
• Usage Data: App usage patterns, page views, interactions within the app.
• Location Data: Only if location services are enabled.
• Media: Photos, videos, and audio recordings submitted within the app.
• Communications: Messages sent through the app, including feedback and support queries.

How We Collect Data

We collect data in the following ways:

• Directly from Users: When you register, fill out forms, or communicate with us through the app.
• Automatically: Through the use of cookies, web beacons, and similar technologies when you use the app.
• Third-Party Sources: From third-party services integrated into our app, such as authentication providers.

Purpose of Data Collection

We collect and process personal data for the following purposes:

• Educational Management: To manage student information, attendance, grades, assignments, and communication between teachers, students, and parents.
• App Functionality: To provide, maintain, and improve our app’s functionality and user experience.
• Communication: To send notifications and updates related to school activities, events, and important announcements.
• Support Services: To provide user support and respond to inquiries.
• Compliance: To comply with legal obligations and school policies.
• Analytics: To analyze usage patterns and improve the app’s features and performance.
• Security: To protect against unauthorized access and ensure the app’s security and integrity.

Legal Basis for Processing

We process personal data based on the following legal grounds:

• Consent: When you have given consent for data processing (e.g., registration and notifications).
• Contract: Processing necessary for the performance of a contract (e.g., educational services).
• Legal Obligation: To comply with legal obligations (e.g., educational laws and regulations).
• Legitimate Interests: For legitimate interests pursued by the school (e.g., improving educational outcomes).

 Data Sharing and Disclosure

We may share personal data with:

• Educational Authorities: As required by law.
• Third-Party Service Providers: For hosting, analytics, communication services, and app functionality support, ensuring they comply with GDPR and other relevant legislation.
• Parents/Guardians: For monitoring and supporting student progress.
• Compliance and Legal Requests: To comply with legal processes or enforceable governmental requests.

We do not sell or trade your personal data to third parties.

Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected or as required by law. Data retention periods are:

• Student Records: Retained for the duration of the student's enrollment plus [X] years.
• Usage Data: Retained for [X] months for analysis and improvement purposes.
• Communications: Retained for [X] years for record-keeping and compliance.

Data Security

We implement appropriate technical and organizational measures to protect personal data from unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption: Secure data transmission using SSL/TLS.
• Access Controls: Restricted access to personal data to authorized personnel only.
• Regular Audits: Periodic security audits and assessments.
• Data Anonymization: Where possible, we anonymize data to protect personal identities.

User Rights

Under GDPR, CCPA, and other relevant legislation, users have the following rights:

• Access: Request access to their personal data.
• Rectification: Request correction of inaccurate data.
• Erasure: Request deletion of personal data.
• Restriction: Request restriction of data processing.
• Portability: Request transfer of data to another service.
• Objection: Object to data processing based on legitimate interests.
• Opt-Out: Opt-out of data sale (CCPA).

To exercise these rights, contact us at [Email Address]. We will respond within the timeframes required by law.

Children's Privacy

Our app is designed to comply with child protection laws. We do not knowingly collect personal data from children under 13 without parental consent. Parents can review and request deletion of their child's data by contacting us.

International Data Transfers

If personal data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as:

• Standard Contractual Clauses (SCCs): Ensuring data protection measures.
• Data Processing Agreements (DPAs): With third-party service providers.
• Privacy Shield: For transfers to the U.S., where applicable.

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our app and hold certain information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our app.

Third-Party Services

Our app may contain links to third-party websites and services that are not operated by us. We are not responsible for the privacy practices of these third parties. We recommend reviewing the privacy policy of every site you visit.

Changes to This Privacy Policy

We may update this Privacy Policy periodically. Any changes will be notified through the app or via email. The latest version will always be available on the app and our website.

Contact Us

For questions, concerns, or to exercise your data protection rights, contact us at:

Email: edu@cpbehonh.org
Address: CP Behonh, Doaula, Cameroon

Last Updated: 25th June 2024

By using our app, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with this policy, please do not use our app.

Purpose and Scope

CP Behonh School is committed to safeguarding and promoting the welfare of all children and young people. This policy outlines our approach to safeguarding and child protection, ensuring a safe and supportive environment for students.

Definitions

Safeguarding: Measures to protect the health, well-being, and human rights of individuals, especially children, ensuring they live free from abuse, harm, and neglect.

Child Protection: Specific actions to protect children identified as suffering or likely to suffer significant harm.

Aims and Objectives

• To ensure all students are safe and protected from harm.
• To establish a safe environment where children feel secure and listened to.
• To promote an understanding of child protection issues within the school community.
• To provide staff and volunteers with training and support in safeguarding and child protection.
• To ensure prompt and appropriate action is taken in cases of suspected abuse.

Roles and Responsibilities

• Governing Body: Ensures the school has effective policies and procedures in place.
• Headteacher: Overall responsibility for child protection and safeguarding.
• Designated Safeguarding Lead (DSL): Coordinates child protection within the school and liaises with external agencies.
• Staff and Volunteers: Must adhere to the safeguarding policy, report concerns, and undertake regular training.

Designated Safeguarding Lead (DSL)

The DSL at CP Behonh School is [Name], who can be contacted at [Contact Information].

The DSL is supported by Deputy DSLs [Names].

Training

• All staff and volunteers will receive regular training in safeguarding and child protection, including recognizing signs of abuse and appropriate response procedures.
• The DSL and deputies will undertake advanced training every two years.

Identifying Abuse

Physical Abuse: Signs may include unexplained bruises, burns, or fractures.

Emotional Abuse: Signs may include excessive withdrawal, fearfulness, or extreme behavior.

Sexual Abuse: Signs may include inappropriate sexual behavior or knowledge, physical symptoms.

Neglect: Signs may include poor hygiene, untreated medical issues, or consistent hunger.

Procedures for Reporting Concerns

• Immediate Action: If a child is in immediate danger, contact emergency services.
• Disclosure: Listen to the child, provide reassurance, and avoid asking leading questions.
• Reporting: Report concerns to the DSL immediately. Record details of the concern accurately.
• Referral: The DSL will determine if a referral to external agencies (e.g., social services) is necessary.

9. Confidentiality and Information Sharing

• Information will be shared on a need-to-know basis to protect the child.
• Staff should not promise confidentiality to a child but should explain the need to share information with appropriate individuals.

Record Keeping

• All records of concerns, disclosures, and actions taken will be kept securely and confidentially.
• Records will include the date, time, individuals involved, and the nature of the concern.

Safer Recruitment

The school will implement rigorous recruitment procedures to ensure the suitability of staff and volunteers. All staff and volunteers will undergo enhanced DBS checks.

Managing Allegations Against Staff

Allegations against staff members will be taken seriously and managed according to the school’s disciplinary procedures. The DSL will liaise with the Local Authority Designated Officer (LADO) as appropriate.

Supporting Vulnerable Children

The school will provide additional support for children identified as vulnerable, including those with special educational needs, disabilities, or those facing challenging circumstances.

Online Safety

The school will implement policies and procedures to ensure online safety for students. Staff will educate students about safe internet practices and monitor online activity.

Monitoring and Review

The safeguarding and child protection policy will be reviewed annually or in response to significant changes in legislation or school circumstances. The DSL will report regularly to the governing body on safeguarding matters.